HI-LINGUA LANGUAGE COMPETITION& GERMAN MATH OLYMPIAD GRAND FINAL
FLEXY PARTICIPANT APPLICATION AND PARTICIPATION AGREEMENT
(28 April – 3 May 2026 / Frankfurt, Germany)

This agreement must be digitally approved by the guardian of the Flexy Participant via the provided link. The written version of the agreement, signed by an authorized representative of Main Team Organisation GmbH, has been shared with participants for reference. Signing and submitting the printed version is not required.

1. PROGRAM OVERVIEW
The Hi-Lingua Language Competition & German Math Olympiad Grand Final is an international educational and cultural program scheduled to take place in Frankfurt from 28 April to 3 May 2026. For participants who prefer to design their own schedule, we offer the FLEXY package, which allows attendance only at the Olympiad events.

2. GRAND FINAL DAILY PROGRAM (28 April - 3 May 2026)
28 April 2026 – Olympiad Registration and Welcome Meeting
29 April 2026 – Exams at Goethe University
30 April 2026 – Challenges (subject to the participant’s grade group eligibility and quota availability)
02 May 2026 – Award Ceremony

* Main Team Organisation GmbH reserves the right to modify the daily itinerary if necessary. Flexy Participants are required to comply with any updated program provided by the organizer.

3. EXAM CATEGORIES & PARTICIPATION
a. Participants registered for the German Math Olympiad may apply to participate in the English exam of the Hi-Lingua Language Competition.
b. Similarly, participants registered for the Hi-Lingua Language Competition may apply to participate in the Math exam of the German Math Olympiad.
c. Participation in additional exams and challenges organized by the Hi-Lingua Language Competition and German Math Olympiad is subject to the participant’s grade group eligibility and quota availability.
d. German Math Olympiad exams will be conducted in English.

4. PACKAGE CONTENTS & SERVICES INCLUDED
Participation fees include the following services (as applicable to the selected package):
- Each participant will receive T-shirts to wear during the program.
- Exams and challenges (subject to the participant’s grade group eligibility and quota availability)
- Participation in the Award Ceremony (only for individuals registered as Flexy Participants)
* The award ceremony participation fee for guests who are not registered as Flexy or Regular participants is 50 € per person.
* Services not included: hotel accommodation, airport transfers, all program-related transfers, visa application fees, travel health insurance, international flight tickets, personal expenses, meals and any other services not specified above.

5. FEES & PAYMENT POLICIES
a. The Flexy participation fee is 500 € per person.
b. A non‑refundable payment of 500 € is required to secure participation.
c. Payments can only be made via credit card through the Hi-Lingua Language Competition & German Math Olympiad panels. Payments are processed securely via Stripe and a 4% Stripe transaction fee will apply to these payments.

6. VISA AND TRAVEL REQUIREMENTS
a. Participants requiring a Schengen visa must follow the procedures of the German consulate and submit their visa applications to the appropriate German consulates or authorized visa application centers.
b. Main Team Organisation GmbH will provide participants with official invitation letters and daily program schedules via email to support visa applications.
c. Invitation letters will be issued only to registered Flexy Participants who have paid the 500 € deposit fee.
d. Participants are responsible for obtaining visas, travel health insurance and paying all related fees.
e. The consulate may request a letter of parental consent from both parents or legal guardians for students to travel to Germany with their accompanying person.

7. PAYMENT, CANCELLATION & REFUNDS
a. All payments are non-refundable once completed.
b. If a visa application is refused, the deposit will not be refunded, as visa decisions are made solely by the German consulate based on the applicant’s submitted documents.
c. Participants who obtain a visa but choose not to attend for any reason will forfeit all payments and may not transfer their participation rights to another individual or Grand Final.
d. If a participant withdraws from the organization after visa approval, Main Team Organisation GmbH reserves the right to inform the German Consulate of the relevant country.

8. DUTIES & RESPONSIBILITIES OF FLEXY PARTICIPANTS
a. For Flexy Participants, it is important to arrive on time for their scheduled events according to the daily program. (These details, including times and addresses, will be provided two weeks before the program.)
b. Participants of the Grand Final program, including students, teachers and guests, are not permitted to promote or distribute materials about any competitions or events not organized by the Main Team Organisation GmbH to other participants during the Grand Final program. In addition, they may not engage in any commercial or marketing activities during the program.

9. PHOTOGRAPHY & LIABILITY
a. Main Team Organisation GmbH may capture photographs and video footage during program activities for use in promotional materials, including its official website and social media platforms.
b. Participants are responsible for their personal belongings. Main Team Organisation GmbH shall not be held liable for any loss, damage, illness or injury, except in cases where liability is required by law.

10. COMMUNICATIONS
All official correspondence shall be conducted via email through info@hi-lingua.org (Hi-Lingua Language Competition) or info@germanmath.org (German Math Olympiad).

11. FORCE MAJEURE CIRCUMSTANCES
a. MTO Organization is not responsible for any partial or complete cancellation of the program caused by third parties or circumstances beyond its control, including bad weather, closure of amusement parks, traffic restrictions at outdoor event venues, or unexpected issues at the award ceremony venue. No refunds will be made to participants for such cancellations. However, MTO Organization may try to offer an alternative arrangement for the cancelled event.
b. Main Team Organisation GmbH shall not be held liable for any failure or delay in performing its obligations under the Hi-Lingua Language Competition and German Math Olympiad Applications and Participation Agreement if such failure or delay is caused, directly or indirectly, by circumstances beyond its reasonable control, including but not limited to:
- War, threat of war, armed conflict, civil unrest, riot or terrorist activity;
- Epidemic, pandemic (including ongoing impacts of COVID-19), outbreak of serious disease or any significant risk to human health;
- Natural disasters such as floods, droughts, earthquakes, storms or fires;
- Nuclear, chemical or biological hazards;
- Adverse weather conditions or other environmental hazards;
- Industrial disputes, labor strikes or failure of third-party service providers;
- Any governmental action, regulation, law, guidance or advice affecting the event;
- Cyberattacks, digital system failures or other similar disruptions.
c. In the event that a Force Majeure circumstance prevents or materially hinders the Hi-Lingua Language Competition and German Math Olympiad from taking place as planned, Main Team Organisation GmbH reserves the right to:
- Postpone or reschedule the competition;
- Move the event to an alternative location or format;
- Adjust deadlines, schedules or procedures to ensure fair participation.

12. GOVERNING LAW AND JURISDICTION
These Terms and Conditions, including this Force Majeure clause, are governed by the laws of Germany and the European Union. Any disputes arising in connection with this Agreement shall be subject to the exclusive jurisdiction of the courts of Germany.

13. ACKNOWLEDGMENT & SIGNATURE
a. This agreement has been prepared for the student account with the Grand Final menu activated, which is registered in the my.hi-lingua.org database for Hi-Lingua participants and in the my.germanmath.org database for German Math participants. All payments and category selections are carried out through these panels.
b. This agreement alone does not guarantee participation in the organization. The participants’ reservation will be confirmed once the deposit payments are fully completed within one week after the contract is signed.
c. By submitting the application and paying the deposit, the participant confirms that they have read, understood and accepted this Agreement.

This agreement is considered approved only after the completion and submission of the form below. After Hi-Lingua receives the agreement confirmation, the participant will be asked to make a deposit payment.

Additionally, the participant can download a signed copy of this agreement, dated 22 December 2025, by Main Team Org. GmbH, from the link below. 

Hi-Lingua Grand Final - FLEXY Approval Form

After submitting this form, Hi-Lingua will contact you within 3 business days. During this time, please remember to check your spam folder. If you do not receive any email, please contact us at info@hi-lingua.org.

 ​Download the written copy of this agreement.